In a previous life, it was necessary to perform backups - large and small, enterprise wide and on individual computers - with a wide variety of systems. Time, space, and reader's interest all preclude my very long list of woes when it comes to relying upon out-of-the-box backup systems. That is, those that come with the various operating systems, computers, and whatnot.
Windows-bundled backups have been neither fast nor reliable since as far back as 1987 or earlier. That was the year that FastBack backup software was introduced and I started using that great product instead of the DOS free "Backup.exe" included with the operating system. Yeah, I'm old.
I have tried various computer-bundled backups, with each successive box I have owned, and have been underwhelmed and sometimes totally disappointed with these. Reliable and easy restoration has been frequently non-existent, so I tend to paint with my broad brush in saying
"bundled backup programs are usually junk, therefore dangerous for you to rely upon."
You think the stuff is backed up, but then you can't restore it, or some of it hangs up and is "missing." Thank goodness that I have always used more than one type of backup, periodically.
AmBraCol wrote:That's why I keep plain backups of my important files. So far I'm up to four different Terabyte or larger external hard drives with copies of the files on them. Repeated redundancy is a good thing in backups...By using a format like year-month-day (ie: 2015-03-21 ) one keeps data files in order in different folders. The same works great with photos. Using a base file name like the above with 001, 002, 003 in a folder that reads 2015-03-21_first_day_of_spring...
Yup - that has worked for me for decades!
Reliable "image" type backup software - that ALSO restores properly. There are many products on the market - using an external drive with a folder for the dated backup like:
C150324
...shows me it's the complete C:\ drive, Year 2015, Month March, 24th day - therefore sorted properly by date format. Many backup programs allow you to find the proper backup because the date is embedded in the backup file name.
As careful as I have been with anti-virus products, their updates, and a strong firewall, I have still been stung by malware. But thankfully the complete restore was painless and quick with Paragon Pro. Others, that used to work (like even premium packages like Acronis True Image) have failed me.
Like AmBraCol posted, almost all of my documents have a date, like a Word document letter to a friend or associate looks like:
Ltr2LRanger_150101.docx (Letter to Lone Ranger 2015 Jan 1st)
Fax2VeeblefetzerFactoryJAnderson_121201.doc (Fax to a business person)
Powder_Needed_Suggested_BulletsOnHand_20131104.xls (A reloading spreadsheet)
Photos are date then subject, like ArmBraCol:
120605_deFresnoFamHome - DeFresno family at home on June 5, 2012
Pre-2000 year photos were done differently, but the 2k century photos are all together.
Photos and family videos are described by date first, so the date info is first in the file name. That way, they show up in proper chronological order as the computer automatically sorts by title.
Any document can be found quickly using your (not-so-good) built-in search function (at least it's not so hot with the PC's; don't know about Macs). Or you can download the free "Search Everything" software that is phenomenal - reliable and quick - to search for any part of your file's title, listing all files with the name or date information, which can then be opened with a click.
With an older operating system, I used to format my hard disk so that there was a "D:\" drive to hold all the data (which includes e-mail), which was backed up with simple file transfer software, and backups were done daily or weekly, depending upon how sensitive or extensive the work was in a given week.
Then, the C:\ drive with its application software was "imaged" but less frequently as noted above.
With Windows 8.1 as my current O/S, it is an easy matter to back up the "My Documents" folder contents on a daily basis, using straight forward file copy software. Every software has its pluses and minuses; my particular data backup is run at the end of the day and then the computer shuts itself off.
The other process, which speeds backups and helps to preserve data, is to use a good defragmenter occasionally on your computer and external drive. There are many free ones - good ones - online. Just watch out for the stuff that includes adware or malware. CNet.com (among others) offers various free packages, but be sure to use the "Advanced" download to say "Just Say No" to various packages that they try to install with your product.
As an aside, I use Glary Pro Utilities with its outstanding computer health tools that includes a great defragmenter/optimizer. But I have tested and been satisfied with another great FREE and reputable defragmenter for Windows systems, available here:
http://ultradefrag.sourceforge.net/en/index.html
EDITED FOR CORRECT LINK AND BACKUP SOFTWARE NAMES